Legal Secretary

Company: Gore & Kuperman PLLC
Location: Fairfax
Posted on: April 3, 2026

Job Description:

Job Description Job Description Small and busy law firm looking to hire a highly motivated, professional and reliable individual to work as a legal secretary/assistant. The ideal candidate will possess the following skills: - Fluent in English and Spanish - Passionate about helping others; - Strong work ethic; - Responsible and reliable; - Excellent multitasking abilities; - Detailed oriented nature to meet the demands of our fast-paced environment; - Communicate effectively and empathetically with clients who are dealing with difficult circumstances; - Proficient typing skills; - Computer skills and a knowledge of Microsoft Outlook, Word and Excel programs Daily responsibilities include: - Heavy call volume with client contact through phone calls as well as appointments; - Conducting interviews with clients for new cases; - Case Management and File Reviews for preparation of upcoming hearings and settlements; - Follow up on medical reports that are required to keep case flowing smoothly; - Contact with insurance carriers for payments, medical treatment issues; - The ability to handle heavy call volume, customer service, and organization is imperative in succeeding in this position - Manages busy schedule and prioritizes attorneys’ time. - Monitors high volume of incoming emails, faxes and ensures all outgoing correspondence is delivered in a timely manner. - Keeps attorneys apprised of urgent client issues throughout day. - Communicates directly with clients, maintains professional demeanor and observes attorney-client confidentiality. - Performs extensive document review, drafts, and finalizes correspondence and memoranda to clients and federal agencies. - Maintains high volume of filing. - Manages all aspects of time entry and client billing. - Makes travel arrangements and organizes meetings. - Works with other secretaries to ensure that support is available to all attorneys during the workday. Knowledge, Skills, and Abilities Competencies required for successful job performance. - Excellent interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of attorneys, staff, and clients and to provide accurate information with professional courtesy and tact. - Excellent verbal and written communication skills with the ability to read English and write at a business level using proper English grammar and appropriate vocabulary for a professional services firm. - Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook). - Detail oriented and organized with the ability to handle competing demands in a timely and efficient manner and meet deadlines. - Ability to prepare routine forms, reports, correspondence and the like from rough draft to final, typed-quality documents. - Ability to accurately type50 wpm - Ability to perform other duties or tasks that may be assigned on an as-needed basis. - Excellent organizational skills and attention to detail. - Ability to demonstrate absolute discretion with sensitive and confidential information. - An enthusiastic and committed approach, whilst remaining flexible and proactive at all times. - An ability to work well in high pressured situations while maintaining a professional attitude. - Able to work fast, accurately and to tight deadlines. - Ability to prioritize tasks, conflicting demands and deadlines and act on own initiative. - A strong team player with an ability to form supportive relationships throughout the firm. - Adaptable and open to change. - Willingness to broaden experience and develop skills further.

Keywords: Gore & Kuperman PLLC, Centreville , Legal Secretary, Administration, Clerical , Fairfax, Virginia