Front Desk/Administrative Assistant
Company: Dominion Residence Of Maryland Inc
Location: Lanham
Posted on: April 3, 2026
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Job Description:
Job Description Job Description Front Desk
Receptionist/Administrative Assistant Job Description *Reports to
the Executive Director or assignee in his absence Job
Responsibilities: • Serves visitors by greeting, welcoming, and
directing them appropriately. • Answers main phone promptly and in
a professional manner, taking messages and passing them to the
appropriate person. • Notifies company personnel of visitor
arrival. • Maintains security and telecommunications system. •
Informs visitors by answering or referring inquiries. • Directs
visitors by maintaining employee and department directories. •
Maintains security by following procedures, monitoring logbook, and
following COVID-19 office protocols. • Operates telecommunication
system by following manufacturer’s instructions for main phone and
console operation. • Keeps a safe and clean reception area by
complying with procedures, rules, and regulations. • Organize and
schedule meetings and appointments for the Executive Director. •
Maintain applicant log from application to start date by collecting
certifications, background check forms/money order, personal
contact information, start date, etc. and entering this information
in Excel spreadsheet and emailing to HR Consultant on a weekly
basis. • Checking references for potential new hires. • Distribute
and collect medical insurance enrollment form to eligible employees
and work with HR Consultant to enroll the employee. • Distribute
new hire paperwork and collect documents from employees including
I-9 documents’ and keep track of expiration dates. Filing completed
I-9 form in the I-9 binder. • Produce and distribute correspondence
memos, letters, faxes and forms for Executive Director’s review
and/or signature. • Assist in the preparation of regularly
scheduled reports. • Develop and maintain a computer and filing
system for employee files, etc. • Order and pick up food/food
supplies for staff meetings, etc. • Research and creates
presentations for the Executive Director and others as needed. •
Handle multiple projects given by the Executive Director. • Ensure
operation of equipment by completing preventive maintenance
requirements; calling for repairs; maintaining equipment
inventories; evaluating new equipment and techniques. • Maintain
supplies inventory by checking stock to determine inventory level
by anticipating needed supplies; placing and expediting orders for
supplies etc., and verifying receipt of supplies. • Contribute to
team effort by completing tasks such as putting together binders. •
Carry out administrative duties such as filing, typing, copying,
binding, scanning etc. • Handle sensitive information in a
confidential manner. • Develop and update administrative systems to
make them more efficient. • Resolve administrative problems in
timely manner. • Receive, sort and distribute the mail on daily
basis. • Collect timesheets from employees and provide to the
Program Manager. • Photocopy and print out documents on behalf of
other colleagues once Executive Director gives approval. • Perform
other duties as needed and directed by the Executive Director.
Requirements: • Proven admin or assistant experience • Knowledge of
office management systems and procedures • Excellent time
management skills and ability to multi-task and prioritize work •
Attention to detail and problem solving skills • Excellent written
and verbal communication skills • Strong organizational and
planning skills • Proficient in MS Office • At least 1-2 years of
experience in the field or in a related area • High school diploma
or equivalent; college degree preferred
Keywords: Dominion Residence Of Maryland Inc, Centreville , Front Desk/Administrative Assistant, Administration, Clerical , Lanham, Virginia
