Accounting Manager
Company: National Student Clearinghouse
Location: Herndon
Posted on: April 25, 2024
Job Description:
Are you looking for more than just a job and want to make
difference? If so, then join the National Student Clearinghouse
talent community and discover your impact today!
We are a nonprofit, nongovernmental organization and the leading
provider of educational reporting, data exchange, verification, and
research services. Serving the education, workforce and learner
communities has been at the heart of our mission for over 25 years.
Our work - performed in a trusted, secure, and private environment
- provides numerous time- and cost-saving benefits to students,
schools, administrators, and requestors.
About the Role:
The Manager, Accounting is responsible for leading and managing the
Accounts Receivable (AR), billing, collections, Grants and General
Ledger accounting functions, and Accounts Payable (AP) function.
The Manager maintains official accounting records, prepares grant
and general ledger (GL) account reconciliation and general ledger
entries as required, assists in the preparation of the monthly
financial statements, assists in coordinating the annual external
audit, 401(k) audit, 990 tax preparation, private or federal grant
audits, and other internal and externing reporting as needed. The
incumbent is responsible for all Clearinghouse Research Center
financial reporting, tracks and calculates costs, monthly
expenditures and revenue recognition for all private and Federal
grants while ensuring compliance to regulations, guidelines, and
accurate financial reporting.
Currently, this position is 100% telework, however, as our company
starts to return to our new normal, a hybrid work pattern, this
position may be required to periodically work on-site at our office
and the frequency would depend on the department/division's
requirements. Therefore, candidates must either reside within a
reasonable distance to commute to our office or be willing to
travel to our office in Herndon, when required.
How You Contribute:
- Demonstrate the Clearinghouse's competencies, which align with
our corporate values. Manager will provide more detail as
needed.
- Management Competencies: Making Complex Decisions, Being
Flexible and Adaptive, Build Collaborative Relationships, Focusing
on Performance and Optimizing Diverse Talent.
Making Complex Decisions:
- Use education and deep understanding of technical accounting
and audit standards to research and document proper accounting
treatment of financial transactions.
- Review Accounting Standards updates for applicability to
Clearinghouse business.
- Communicate the appropriate accounting treatment for
transactions to key stakeholders.
- Review potential customer contracts and contract renewals to
identify performance obligations, contract timing and price
allocation to ensure proper revenue recognition.
- Work with stakeholders and business partners to address
questions and concerns and provide clear explanations of revenue
recognition decisions.
- Review and monitoring of federal and state regulations, such as
Uniform Guidance to ensure compliance.
- Assist Controller in Phase II implementation of the
enterprise-wide billing system.
Being Flexible and Adaptable:
- Demonstrate openness to new perspectives and ideas.
- Build trust with internal and external stakeholders by
demonstrating consistency between words and actions.
- Find creative solutions to address accounting operation
inefficiencies or project and initiative challenges.
Building Collaborative Relationships:
- Apply Agile process tools including continuous planning, flow
of information and improvement to the monthly financial statement
close.
- Assist with annual and interim audit by preparing account
reconciliations, financial reports, accounting transaction analysis
and responding to auditor requests.
- Works closely with Financial Planning team to ensure proper
reporting of Grant staffing, expenditures, and revenue. Provide
monthly Clearinghouse Research Center bank and deferred revenue
reconciliations. Assist with grant cash, revenue, and expenses
forecasts.
- Assist Controller and HR Payroll team in optimizing payroll
reporting.
Focusing on Performance:
- Prepare all NSCRC and Grant monthly reconciliations, cash
analysis and financial statements. Prepare NSCRC Financial
reporting for Executive Leadership and Board
presentations.
- Ensure the highest-level accounting and business control
environment by developing, documenting, and implementing business
processes and accounting policies to maintain and strengthen
internal controls. Update all audit Process Control
documents.
- Lead and manage customer invoicing and payment processing,
ensuring accurate, timely and efficient customer interactions. Set
goals for AR collections, monitor collection performance, and
provide AR reports and analysis to Executive leadership.
- Work with IT Data Warehouse team to streamline the billing and
payment process and recommend best practices to enhance billing and
payment management on an ongoing basis.
- Prepare investment account entries, reporting and analysis
monthly. Prepare required investment reporting for annual
audit.
- Assist Controller with Financial Statement preparation and
footnote disclosures for annual audit.
Optimizing Diverse Talent:
- Develop team goals and ensure they align with corporate,
division and department goals.
- Provide leadership and oversight to direct reports ensuring
they have the necessary direction and support to meet their
day-to-day responsibilities and goals.
Workforce Management:
- Build a team-based environment that aligns with company values,
ways of working, and competencies.
- Recruit and select the best talent to help optimize skills and
experiences and motivate and manage staff to maximize productivity
and efficiency.
- Develop and manage career development and advancement
opportunities at the Clearinghouse through MAPS conversations,
developing and reporting on performance and goals, and defining and
monitoring training and development plans to ensure job and career
satisfaction.
- Coach, mentor, and ensure staff is adequately trained and
provide guidance, as needed.
- Monitor performance including annual reviews, rewards, and
compensation structure.
- Reward employees using formal and informal methods.
Position may be required to perform other duties as required. These
essential functions are representative of those that must be met by
an employee to successfully perform the job. Reasonable
accommodations will be made to enable individuals with disabilities
to perform these essential functions.
What You Bring to the Table:
- Bachelor's degree in Accounting. A combination of education and
experience, including through military service will be
considered.
- 8 years of overall work experience, with 5-8 of those in
directly related, progressively responsible accounting and finance
experience.
- Proficiency in a leadership role that exercises independent
decision making, typically acquired with 3-5 years of prior
leadership and experience managing a team.
- Demonstrated knowledge of Generally Accepted Accounting
Principles (GAAP).
- Experience with direct application of revenue recognition in
compliance with ASC 606.
- Demonstrated knowledge of private grants.
- Proven ability to manage and prioritize multiple projects to
ensure successful, timely completion and issue resolution.
- Demonstrated ability to train direct reports and work
effectively and collaboratively on teams.
- Proven customer service skills, and excellent attention to
detail.
- Exceptional analytical, technical Accounting, critical
thinking, and problem-solving skills.
- Talented at the employee competencies:
- Communicates Effectively - Excellent verbal, written and
interpersonal communication and effective presentation skills and
demonstrated ability to communicate effectively and confidently all
levels of staff.
- Collaborates - Proven track record of developing positive
relationships at all levels with internal and external
stakeholders.
- Customer focus and Be Open and Authentic - Positive and
professional attitude with the demonstrated ability to adapt to a
dynamic, fast paced industry and environment.
- Optimizes Work Processes - Demonstrated proficiency aligning
the team/organization on goals and objectives.
- Must live within a commutable distance to Herndon, VA or in one
of the Clearinghouse's approved States for hiring purposes. Refer
to our HR Policies Page, located on our Careers site at
https://www.studentclearinghouse.org/careers/human-resource-policies/,
for more details.
Additional Desired Requirements:
- Experience with Sage Intacct, Avalara sales tax reporting
software, and Salesforce.
- Knowledge of regulations, policies, and procedures applicable
to not-for-profit organizations.
- CPA or qualified CPA candidate preferred.
- Experience with Federal grants preferred.
Physical Demands:
- Use of a computer for 8 or more hours a day.
- Use of a copy machine and telephone.
- Frequently required to sit for 7 or more hours per day; when in
the office may work in close proximity to others in an open office
environment.
- Occasionally required to use hands and fingers to operate,
handle, and reach.
- Vision abilities include close vision and the ability to adjust
focus.
- Travel via car, train, and/or airplane, as needed.
Benefits and Related Information:
The National Student Clearinghouse provides a robust benefit
program designed to help meet the needs of each employee and their
family, both now and in the future. We offer comprehensive medical,
dental, and vision insurance, as well as life and disability
insurance benefits, for employees and their qualified dependents.
Health care, dependent care, and limited purpose flexible spending
accounts, as well as a health savings account, are options
available for employees to set aside pre-taxed dollars for certain
qualifying expenses. We offer a very generous 401k matching
contribution program with the opportunity to defer pre-tax and Roth
contributions, as well as catch-up contributions for those who are
eligible! We are proud to offer a competitive paid leave program
consisting of vacation, sick, and personal time, as well as paid
holidays. Vacation time will accrue based on length of service, and
new full-time hires can accrue up to 13 days of vacation and up to
10 days of sick time per year. On an annual basis, new employees
may use up to 32 hours of accrued sick time as personal time.
Additionally, the Clearinghouse observes at least 11 paid holidays
per year.
Another perk is that employees have the option to get reimbursed
for basic wholesale company and roadside assistance memberships
(e.g., Costco and AAA) and to request a buy back on portions of
unused accrued vacation based on tenure and certain other
qualifications. Employees can further their education and
professional development by using our Employee Education Assistance
Program, which establishes reimbursement for qualified education
expenses upon successful completion of the program, and leveraging
the enterprise-wide LinkedIn Learning subscription. There are
additional employee benefits, to find out more, please request a
copy of our complete benefit package!
We reasonably believe that the salary range for this position is
between $84,020 to $115,500 annually.
The requisition will be open for a minimum of three days, and
applications will be accepted on an ongoing basis until the
position if filled.
Equal Opportunity Employer/Protected Veterans/Individuals with
Disabilities
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR
60-1.35(c)
Keywords: National Student Clearinghouse, Centreville , Accounting Manager, Executive , Herndon, Virginia
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